CSL Behring Executive Assistant in King of Prussia, Pennsylvania
Executive AssistantUnited States of AmericaR-0933682012 CSL Behring L.L.C.
The Executive Assistant performs administrative and related service for Executive Level Leadership. Enhances executive’s effectiveness by providing information management support; representing the executive to others. This role includes the following responsibilities:
-Assist in designated administrative details. Provide diversified administrative support including calendar management, travel management, meeting and event planning, word processing, telephone coverage, filing, preparing outgoing mail (e.g. Fed Ex), faxing, scanning and photocopying for the VP.
-Process invoices and manage vendor contracts.
-Create and edit reports, memos, letters, presentations and other documents using MS Office (Word, Excel, PowerPoint)
-Read and analyze incoming documentation and messages to determine their significance and identify appropriate next steps.
-Open, sort, and distribute incoming correspondence and respond when appropriate.
-Greet visitors and determine whether they should be given access to specific individuals
-Act as liaison for collection of data needed to coordinate and complete projects on a local and global basis – some analysis needed
-Follow-up on outstanding items with VP's staff as requested
-Coordinate and organize meetings. Prepare agendas, reserve meeting rooms, and coordinate catering when necessary.
-Transcribe and distribute meeting minutes as needed.
-Maintain inventory of office supplies for the department on site. Order supplies as necessary, track shipments, and distribute to team members as needed
-Secures information by completing data base backups
-Maintains customer confidence and protects operations by keeping information confidential
-Education High School Diploma required, Bachelor degree preferred
-Strong PC skills (proficient knowledge of MS Word, Excel and PowerPoint), including ability to create and edit presentations and worksheets.
-9 to 10 years administrative experience, advanced knowledge and skills of the function, advanced knowledge of systems/databases that are complex in nature.
-Prior experience working for a senior level executive.
-Mastery of Microsoft word, PowerPoint, Excel and Outlook.
-Demonstrated experience in managing projects with minimum oversight and guidance.
-Attention to detail and quality of work is a must.
-Must be able to operate with minimum guidance
State/Province : Pennsylvania
City : King of Prussia
Street Address : 1020 First Avenue
Primary Location : CSL Behring King of Prussia
Full Time/Part Time : Full Time
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please click below.
CSL makes all employment decisions without regard to race, color, religion, national origin, ancestry, age, sex, gender, pregnancy, disability, marital status, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable US federal, state or local law. CSL complies with all applicable employment laws, including but not limited to Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act, the Fair Labor Standards Act, and the Immigration Reform and Control Act. https://www.cslbehring.com/careers/eeo-statement